80G / 12A Compliant

NGO Letterhead Format & Charitable Trust Pad Maker

Non-Governmental Organizations (NGOs), Section 8 Non-Profit Companies, and Charitable Public Trusts in India must maintain transparent stationery for donor acknowledgments, CSR grant applications, government representations, and tax exemption certificates. An official NGO letterhead must prominently display the Trust Registration Number, NITI Aayog NGO DARPAN Unique ID, Section 80G and 12A Income Tax Exemption approvals, and FCRA registration where applicable. Swalekhani provides compliant non-profit letterhead designs.

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Samarthya Rural Development Foundation

Registered Charitable Public Trust | Empowering Rural Communities

Regd. Under Bombay Public Trust Act (Reg: E-34190/Pune)NITI Aayog DARPAN: MH/2020/024819 | 80G & 12A Approved
📍 401, Seva Sadan, Near Shivaji Chowk, Satara Road, Pune - 411037
📞 +91 20 2422 5500 / +91 98500 11223✉️ trust@samarthyafoundation.org
REF: SRDF/CSR/2026/042Date: 02 October 2026
To, The Head - Corporate Social Responsibility (CSR), M/s Bharat Forge Limited, Mundhwa, Pune.
Subject: PROJECT PROPOSAL FOR SOLAR-POWERED DRINKING WATER UNITS IN 10 VILLAGES

Samarthya Rural Development Foundation is a registered public trust working since 2014 in water conservation, rural health, and girl-child education in drought-affected regions of Western Maharashtra.

1. Project Scope: Installation of 10 community solar-powered water filtration units benefiting 12,500 villagers across Purandar taluka.

2. Estimated Budget: Total project outlay of ₹35,00,000/- with detailed BOQ and maintenance plan.

3. Tax Exemption: Donations to our foundation are eligible for 50% deduction under Section 80G of the Income Tax Act, 1961.

We request an opportunity to present this impactful initiative before your CSR review committee.

Yours sincerely, For Samarthya Rural Development Foundation [Signature] Shri Mohan G. Kulkarni (Managing Trustee)
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Realistic Sample Letters for NGO, Non-Profit & Charitable Trust

Sample 1: CSR Grant Proposal & Project Request

Formal funding application submitted to corporate CSR committees.

Subject: PROJECT PROPOSAL FOR SOLAR-POWERED DRINKING WATER UNITS IN 10 VILLAGES
Samarthya Rural Development Foundation is a registered public trust working since 2014 in water conservation, rural health, and girl-child education in drought-affected regions of Western Maharashtra.
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Sample 2: Donation Acknowledgment & 80G Tax Exemption Letter

Official receipt and certification for philanthropic donations.

Subject: ACKNOWLEDGMENT OF CHARITABLE DONATION & 80G CERTIFICATION
We gratefully acknowledge the receipt of your generous philanthropic contribution of ₹1,00,000/- (Rupees One Lakh Only) received vide Cheque No. 441029 dated 15th January 2026 towards our Rural Education Scholarship Fund.
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Format Guidelines & Statutory Rules for NGO, Non-Profit & Charitable Trust

1Legal Proof

Trust / Society Registration Details

Must state Society Registration Act 1860 or Public Trust Act registration number.

2CSR Requirement

NITI Aayog NGO DARPAN ID

Display Unique DARPAN ID for government grants and CSR eligibility.

3Donor Tax Deduction

Section 80G & 12A Approvals

Quote 80G order numbers on all donor receipts and acknowledgments.

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Knowledge Base & FAQs

NGO, Non-Profit & Charitable Trust Letterhead FAQs

Frequently asked questions on compliance, formatting, printing, and digital drafting.

Trust/Society Registration Number, NGO DARPAN Unique ID, PAN Number, Section 80G/12A approval details, registered address, and managing trustee names.

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